We categorize ‘hosts’ separately from GM’s (GameMasters) as their roles - and what we expect from them -are quite different. Hosts are the nuts and bolts of making the convention run. They’re the greeters in line, the crowd control for The Mini-Con: The Academy, and anything else that doesn’t require much pre-convention preparation.
Signing up as a host is a great way of earning convention perks when you might not feel comfortable being a Gamemaster and the responsibility that entails. Hosts don’t need any experience at all! You’ll meet people, be a part of things. We think it’s one of the best ways to hit the ground running and get to know the Con.
Here are some examples of Host tasks:
Wristband monitor
Event Registration
Signage setup
Signage teardown
Kid’s room assistant
Gofer
These tasks are typically offered in 2 and 4 hour increments.
Hosts Requirements
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1. A Geeks World Tour 2020 member ($5),
https://www.gofundme.com/a-geeks-world-tour-2020
2. Obtain a DCI Number. You need to Create Your Wizards Account!
https://accounts.wizards.com/
3.. Be an annual member ($10 tax deductible donation) of Friends of The Library, West Orange, South San Francisco.
Guidelines and Expectations of Hosts
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Top 10 Ways to Be an Outstanding Mini-Con: The Academy Host:
1. Have fun!
2. Arrive at least 5 minutes before your scheduled shift.
3. Be responsible and proactive – if something needs to be done, do it.
4. If something comes that you can’t handle, find a Lead Staff Member in a Black Vest.
5. Be courteous, but firm when necessary.
6. Don’t forget to smile.
7. Be flexible and willing to help out where we need you.
8. Lend a hand – pick up trash.
9. Remember to get your time-in slot signed by the Lead Staff Member so you get credit.
10. Don’t be afraid to ask if you don’t know!
FAQ
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* What do I do when I arrive at The Mini-Con Academy?
Go to Lead Staff Member and collect your badge.
The schedule is printed on the back of your badge to help you remember your shifts, AND, to serve as your time card that is signed off by the Lead Staff Member ! Then you’re free to go play until your first host shift.
* Where and when do I report for my host shifts?
Report to Table 1 at least 5 minutes prior to your assigned start time. Check in with the Volunteer Coordinator. He/She will send you where you need to go. Please be flexible; things are always in motion during the Con, and the Volunteer Coordinator may ask you to do an assign-
ment different from what you originally signed up for. Unless you have a physical limitation that would keep you from doing so, please be flexible and go where you are needed.
* What if something comes up I don’t know how to handle?
No worries. That’s what your Mini-Con staff is here for. We know that difficult situations sometimes arise, especially when folks haven’t slept or eaten right in a couple of days. If an attendee gets confrontational, or guest gets in your face when you tell them they can’t enter an area or anything else comes up that could get ugly or makes you uncomfortable, GET HELP. Find a staff member and get a staff member to back you up.
* What do I do when my shift is over?
Find the Con Staff member in charge of your area and get your timecard signed by the Lead Staff Member. If you don’t have a “local” staff member, go back to Table 1 and get your timecard/back of badge signed.
* What if no one shows up to take my place?
If your shift is over and no one has come to take your place, go to Table 1 and tell the Volunteer Co-ordinator, that you’ve finished your shift and are taking off. Don’t forget to get your timecard signed!
* Do I have to pre-register to volunteer?
Yes, you are required to pre-register if you plan to volunteer. However, you might choose to volunteer onsite, in such cases, bring your signed time card to Table 1.
* What if I don’t want to miss out on a single second of gaming?
Never fear, we need you, too! There are lots of opportunities to volunteer with the setup and teardown of the Con, sign -up at http://www.agwt2020.blogspot.com or contact the Volunteer Coordinator, at agwt2020@gmail.com, for more details.
Host Sign up - detail
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Here are more detailed instructions if you intend to sign up as a host:
Goto to Table 1. Ask for Volunteer Co-ordinator that will issue you a badge/timecard and confirm your assignment. Check your badge that will state your time of day, type of volunteer task, etc.
5 minutes before you begin, goto the Lead Staff Member and have your badge/timecard signed-in. After finishing your shift, goto Table 1 and have the Lead Staff Member sign-out your badge. Goto the Volunteer Co-ordinator that will confirm your badge/timecard, type of volunteer tasks, and completed time slot. Your name, DCI number, type of task, and completed time slot will be posted as community service on www.agwt2020.blogspot.com.
Thank you Kublacon.
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